- Meeting Etiquette
- Arrive at least 5 minutes before the meeting starts.
- Understand the requirements and contents of the meeting in general, and your responsibilities in particular. If there are unclear or disagreeable points, discuss them with the person responsible for organizing the meeting. If you cannot attend the meeting due to a justified reason or if you are running late, inform the organizer as soon as possible and before the meeting starts.
- Follow the rules set by the meeting moderator.
- Set your phone to vibrate mode to avoid disturbing others.
- Limit phone calls during the meeting. Only take a call if you are not the speaker, or the main subject of the current discussion.
- If you have to answer a call, you must leave the meeting room. The maximum interruption time from the meeting is 5 minutes.
- Do not do personal tasks during the meeting, such as: reading books, newspapers, playing games on the phone…
- Respect others’ opinions, avoid showing a negative attitude and lack of constructive spirit during the meeting.
- Listen carefully to others’ views before expressing your own.
- Avoid interrupting others.
- Always think about the bigger picture before expressing your opinion.
- Raise your hand or give a signal before speaking.
- Seating Arrangements in Meetings
In meetings with partner
- The high-ranking leader of the Group sits in the presiding seat.
- The partner sits opposite the Leader.
- The second most important person in the Group sits to the right of the group leader.
- The second most important person of the partner sits to the right of the partner.
- The other positions are arranged in order of priority (sitting on the right is more important, the left side is less important).
In internal meetings
- The leader sits in the presiding seat arranged at the center facing the entrance.
- The most important person after the leader sits next to the leader on his right.
- Next, the next most important person sits on the left side of the leader.
- The other positions are arranged in order of priority (sitting on the right is more important, the left side is less important).
